Central Government employees planning to use Leave Travel Concession (LTC) benefits must submit an LTC Advance Application Form before their journey. This comprehensive guide explains the complete process, format, rules, and step-by-step instructions for downloading LTC advance application form, filling and submitting it.
What is LTC Advance?
LTC Advance is a facility that allows Central Government employees to receive funds in advance for travel expenses under the Leave Travel Concession scheme. This advance helps employees manage travel costs upfront rather than waiting for reimbursement after the journey.
Key Points About LTC Advance
- Available for both home town and all-India LTC
- Maximum 90% of eligible fare can be claimed as advance
- Must be applied before commencing the journey
- Adjustment required within specified timeframe after travel
Eligibility Criteria for LTC Advance
To apply for LTC advance, employees must meet these conditions:
- Regular Central Government employee
- Leave sanctioned for the LTC period
- Have not availed advance for the same block year
- No outstanding dues from previous LTC advances
- Minimum 1 year of service completed
LTC Advance Application Form Format
The LTC Advance Application typically includes:
Required Information
- Personal Details
- Employee name and designation
- Employee code/ID
- Pay level and basic pay
- Office address and contact
- Journey Details
- Type of LTC (Home Town/All India)
- Travel dates (from and to)
- Destination and route
- Mode of transport
- Family Members
- Names and relationship
- Age of each member
- Eligible class of travel
- Financial Information
- Estimated fare calculation
- Advance amount requested
- Bank account details
Step-by-Step Instructions
Download LTC Advance Application Form Table
| Info | Download |
| LTC Advance Application Form for Central Govt Employees | 📥 Download Form (Excel/PDF) |
Step 1: Prepare Required Documents
Gather these documents before filling the form:
- Leave sanction order
- Last pay slip
- Family member proof (if applicable)
- Bank account details
Step 2: Fill the Application Form
- Download the LTC advance application form from your department
- Fill all mandatory fields accurately
- Calculate estimated fare based on entitled class
- Mention the advance amount (up to 90% of eligible fare)
- Add details of family members traveling with you
Step 3: Attach Supporting Documents
Attach these documents with your application:
- Copy of leave sanction order
- Self-declaration for family members
- Bank account details/cancelled cheque
- Any other department-specific requirements
Step 4: Obtain Necessary Approvals
- Get signature from Drawing & Disbursing Officer (DDO)
- Forward to Accounts section for verification
- Obtain final approval from competent authority
Step 5: Submit and Track
- Submit the complete application at least 15 days before journey
- Note down the application reference number
- Track the status through your department’s system
- Advance amount typically credited within 7-10 working days
Important Rules and Regulations
Time Limits
- Application: At least 15 days before journey commencement
- Advance Settlement: Within 30 days after journey completion
- Final Claims: Must be submitted within prescribed time limit
Advance Calculation
The advance amount is calculated as:
Advance = 90% × (Eligible Fare for entitled class × Number of family members)
Example: If eligible fare is ₹5,000 and 3 family members are traveling:
Advance = 90% × (5,000 × 3) = ₹13,500
Restrictions and Conditions
- Only one advance per block of two years
- Journey must be completed within leave period
- Actual bills must be submitted for final settlement
- Excess advance must be refunded
- Non-completion of journey requires full refund
Common Mistakes to Avoid
- Incorrect fare calculation – Always verify entitled class and current fares
- Missing family details – Include all traveling members
- Late submission – Apply well in advance
- Incomplete documentation – Attach all required documents
- Wrong bank details – Verify account information
LTC Advance Settlement Process
After completing your journey:
- Collect all travel bills and tickets
- Fill the LTC final claim form
- Attach original boarding passes and tickets
- Submit within 30 days of journey completion
- Advance amount will be adjusted against final claims
- Refund excess or receive balance amount
Frequently Asked Questions
Q: Can I apply for LTC advance for home town LTC?
A: Yes, LTC advance is available for both home town and all-India LTC.
Q: What if my actual expenses are less than the advance received?
A: You must refund the excess amount within 30 days of journey completion.
Q: Is LTC advance mandatory?
A: No, it’s optional. You can choose to claim reimbursement after the journey instead.
Q: Can I cancel my LTC after receiving advance?
A: Yes, but you must refund the entire advance amount immediately.
Q: What happens if I don’t settle the advance on time?
A: The advance amount may be recovered from your salary along with applicable interest.
Important Points to Remember
- Always maintain original bills and tickets
- Keep copies of all submitted documents
- Inform your DDO about any changes in travel plans
- Settle advance within prescribed time limit
- Check your department’s specific guidelines
Conclusion
Applying for LTC advance requires careful attention to rules, proper documentation, and timely submission. By following this comprehensive guide, Central Government employees can smoothly process their LTC advance application and enjoy their travel benefits without financial stress. Always refer to the latest Department of Personnel and Training (DoPT) circulars and your department’s specific instructions for any updates to the LTC scheme.
For more information about government employee benefits, visit our guides on pay commission salary calculator, GPF advance forms, pension forms, and nomination forms.